CAPACITY CAMPAIGN: RAISE YOUR CAPACITY TO DO SOMETHING BETTER
Episode aired May 4, 2021: Capital Campaign
She is a fundraising authority and a capital campaign expert. Amy Eisenstein of Capital Campaign Toolkit knows the secrets to a successful capital campaign…and why they sometimes fail. In this episode Amy discusses
- what a capital campaign is supposed to accomplish for your organization
- the 7-stages of a capital campaign
- reasons why you should NOT embark on a capital campaign
- preparing in advance to ensure campaign success and
- what’s the #1 mistake nonprofits make with their fundraising.
Below you can listen, watch or read this podcast episode.
Amy: Good. Thanks for having me Ephraim.
Ephraim: A pleasure. Glad to have you here. Let’s introduce you to our listeners, watchers and readers.
Amy Eisenstein, ACFRE is CEO and co-founder of the Capital Campaign Toolkit. Her published books include Major Gift Fundraising for Small Shops, Raising More with Less and 50 Asks in 50 Weeks. Amy became an AFP certified master trainer in 2009 and served as the president of the board of AFP New Jersey in 2014-2015. She became a certified fundraising executive in 2004 and received the ACFRE in 2013. For more information and free resources, visit AmyEisenstein.com or CapitalCampaignToolkit.com
What Is A Capital Campaign
In today’s episode, we’re going to discuss capital campaigns. Let’s dive right in. Amy, how do you define a capital campaign? What separates it from other types of fundraising campaigns?
Amy: So for the most part, a generalization is that a capital campaign should be transformative for your organization. So when you get to the end of a capital campaign, you should have… your organization should look a little bit different, your clients should be served differently, your community should look different. And so sometimes a capital campaign has a physical building element of it but it’s not always the case. A better name for capital campaigns quite honestly should be ‘capacity campaign’ because it should raise the capacity of your organization to do something different, better, increased service area, whatever. Other kinds of fundraising efforts are generally for annual fund or for more ongoing programs and services but this should help your organization get to the next level of service.
7 Phases Of A Capital Campaign
Ephraim: Excellent. In a typical capital campaign, what are the different phases and what does an organization have to accomplish in each phase?
Amy: Probably most watchers and listeners have heard of the public phase and quiet phase or silent phase. But at the Capital Campaign Toolkit we actually break down a campaign into seven phases. We think chunking it out makes it much easier to accomplish the steps that you need to complete your campaign successfully.
We start out with some pre-campaign planning, where you’re doing exploratory work, right? What are the campaign objectives? What do you want to raise the money for and how much will that cost?
Phase two is feasibility, testing the campaign objectives, the case for support and that working goal with your lead donors and prospective donors. Is this campaign going to be possible? That’s phase two.
Phase three is putting together the campaign plan, actual campaign planning and that’s taking the feedback that you collected in your feasibility study and making sure that you have a solid campaign plan, applying what you learned in the feasibility study to your campaign plans.
Then it’s time to start fundraising. That’s step four, which seems kind of late but honestly a really well laid out plan in the first three phases will help you sail through the rest of your campaign. So phase four is the quiet or the silent phase and that just means that you are fundraising from your top prospective donors and the people that are closest to your organization. In the silent phase, it doesn’t mean that nobody knows about your campaign. It just means that you’re asking for gifts from the largest potential donors and your board members and the people that are closest to you before you go out to do the public phase.
So we call the kickoff your campaign kickoff, phase five. Okay, so phase six is actually the public phase, when you’re soliciting the community and your base for support. All the members of the community to participate in your campaign. One thing that most people don’t know is that you don’t want to kick off your campaign publicly or ask the community for support until you’ve raised 60, 70, 80. sometimes even 90 percent of your campaign goal first.
And then of course the final phase is the post campaign, when you’re thanking your donors, you’re letting them know how the campaign ended up, what the results were and the impact, collecting pledges those types of things.
Ephraim: I like all seven phases but number seven is my favorite, to make sure you’re saying thank you to everybody and the fact that you call that…
Why NOT To Conduct A Capital Campaign
Ephraim: …a phase is great. I love that. Please share with us three reasons why an organization should not conduct a capital campaign.
Amy: Yes. So I think there’s one big overarching reason but then I’ll give you a few reasons within that and that is, if they don’t… if the organization doesn’t have a strategic vision for getting to the next level of programs and services, they should not have a campaign.
So that being said, organizations come to me all the time and they want to either grow their endowment or have a campaign because it’s their 25th or 50th anniversary or because they just want to raise more money for their annual fund. Those are three reasons not to have a campaign.
Now I know some people are saying, thinking, oh my gosh, what do you mean an endowment or an anniversary isn’t a reason? So let me just explain briefly. An endowment campaign is wonderful. Every organization wants one but it should be a small component of a bigger campaign. You want to be able to give donors lots of choices of what to give to and many donors won’t give to a capital endowment campaign, especially during their lifetime. They might do a bequest. So an endowment growing your endowment should be a piece of a larger campaign.
Similarly an anniversary. So your 50th anniversary, your 100th anniversary, it’s not motivating to donors. It only talks about what you’ve done in the past. A campaign is about what you’re going to do in the future and so in order to motivate donors, you might be celebrating your 50th anniversary but that’s not reason enough for a campaign. You have to say what are you going to do in the next 20 years, the next 10, 15, 20 years. That’s what campaigns are about. They’re future looking.
Capital Campaign Advanced Preparation
Ephraim: Excellent. I like that one about the 100th anniversary idea and looking forward. So today’s actionable item, speaking of looking forward. Please tell us four things a nonprofit must have ready or prepared in advance before even considering whether to embark on a capital campaign.
Amy: I think the number one thing is strong leadership and let’s start with strong staff leadership. You need someone who’s motivational, who’s enthusiastic, who wants to get out and talk with donors. So to me that’s really important. Having some development team if you can or planning to hire somebody who’s going to coordinate all the details and the moving parts of the campaign. So strong staff.
You want a strong dedicated Board but that doesn’t mean that your Board has to be able to give the leadership level gifts that can come from other parts of the campaign. But the Board being on board is critical with the idea of a campaign.
Then of course you want a strong donor CRM. So how are you managing your donor database, right? Do you have a donor database that will tell you, will help you generate thank you notes and help you track donors and help you stay organized? So a strong donor CRM.
And then really it’s about having the vision. What are your campaign objectives? What do you want to raise money for? So I would say those are some of the critical things. There’s lots of things but let’s start with those.
Ephraim: Just a follow-up question on the CRM: You’re saying Excel would not be something you’d advise using in a capital campaign?
Amy: Correct. Excel, Access, those are not acceptable for a capital campaign. If you’re really going to have a lot of donors and a lot of moving parts, you should be using fundraising software that is designed for fundraising.
Number One Fundraising Mistake Organizations Make
Ephraim: Perfect. You’ve been a fundraising consultant for more than two decades. You’ve authored three books on the topic of fundraising. What’s the one mistake you see small shops making over and over and how can they fix it?
Amy: You know… listen, small shops do a lot of great things. Let’s just start with that. Everybody in a small shop is working their tail off and working hard. So I’m gonna qualify what I’m saying.
But the number one mistake that I see the vast majority of organizations making is not asking enough. There’s either… whether it’s the reality or excuses. There’s no time, there’s no resources, the people in place don’t have confidence or the wherewithal to go out and ask for major gifts or sizable gifts from individuals. And you know frequently when I’ll do a webinar or be speaking to a group and I’ll ask how many people asked individuals for specific dollar amounts in a personal way, so whether it’s on Zoom or actual face-to-face, the vast majority of small and mid-sized nonprofits people are asking less than 10 or 20 times a year and you’re just not going to raise the gifts that you need by asking so infrequently.
Let’s Learn More About Amy
Ephraim: Lightning round. Let’s learn more about you. What got you started on your nonprofit career path?
Amy: Yeah, that’s a good question. I mean I’ve always been… ever since I was a kid, I was interested in community service and helping people. I did go to graduate school for a degree in nonprofit management, so I knew that’s where I was going and then I got my first job in fundraising and I never looked back.
Ephraim: Who did you work for? Who was that first job with?
Amy: It was a domestic violence shelter in Bergen County, New Jersey.
Ephraim: Got it. So given all your years, decades worth in the sector, if you could shake up one thing in the nonprofit world, what would it be?
Amy: Oh what could I shake up in the nonprofit world. I think that I would try and figure out a formula if possible to have appropriate expectations between Board members, executive staff and development directors. If there were appropriate expectations from the onset, I think we might have more staying power. Development directors leave jobs so frequently, it’s bad for organizations, it’s bad for development directors, it’s bad for donors to have the development positions keep turning over. So if I could do something to keep development directors in their jobs for five or more years, I think that’s what I would do.
Ephraim: You should trademark that if you can figure that out. You’re a public speaker, an accomplished public speaker I might add. Like it or dread it and why?
Amy: Love it, love it. It lights me up. I think some people probably speak in public and they dread it but for the vast majority of people that are successful public speakers, you have to love it. There’s nothing like being in front of an audience and seeing their faces light up with new ideas and inspiration. So love it, love it, love it.
Ephraim: Excellent. You’re also a published author. One piece of advice for someone considering writing a book?
Amy: Yeah, so I think of course when that great big idea strikes you, I would say go for it. The best piece of advice for writing a book I ever got was that if I wrote just one page every single day, by the end of a year I could have a 365 page book. And that was really helpful because there are some days you don’t want to write and other days you don’t think you’re gonna make it. But you can write a page a day and so to me that’s worth it. The other thing of course is don’t think you’re gonna make a lot of money if you publish a book.
Ephraim: Both of those are very, very important. Tell me about a family member who had a major influence on who you are today.
Amy: Yeah, so I think of course I’ve had lots of influential family members but my mother is a physician but she became a physician at a time when women weren’t becoming physicians. I think she was one of five women in her medical school class out of 200 guys and five women in her medical school class. She had her own practice and she’s inspirational.
Ephraim: I like that. I like that a lot. Lastly we will turn the table. You get to ask me one surprise question. I have no clue what it is in advance. Go ahead.
Amy: Excellent. Your company is called 1832. What on earth is that number about?
Ephraim: It is all about storytelling, which is central to fundraising and marketing. So the quick story is: My earliest childhood memories are from when we lived in Jacksonville, Florida back in the mid 70s. My earliest memories are from ages three and four. I remember visiting Disney in Orlando during the bicentennial year in ’76. But I also remember almost burning down our house during one Hanukkah when I was about three and a half. So there’s that. I didn’t, by the way, just for anybody watching. But those are my earliest childhood memories.
Now 1832 is the year that Jacksonville, Florida officially became a city and it kind of ties it all together for me that when I work with clients, I want to be able to tell their story from its earliest point all the way till today, tomorrow and beyond. Kind of the same way that I’ve been telling my personal story for as far, as long as I can remember. So that’s the name.
Ephraim: All goes back to storytelling, which is important for every fundraising campaign you’re ever going to do.
Ephraim: Thank you very much for appearing on the podcast. You can learn more about Amy’s work at capitalcampaigntoolkit.com You should also absolutely subscribe to her e-newsletter at AmyEisenstein.com Definitely connect with her on LinkedIn and on Twitter @AmyEisenstein. Amy, it was a real pleasure learning from you today.
Amy: Thank you so much for having me.
Ephraim: Have a good day.
Amy: You too.